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Administrator - Marine

Job Introduction

Are you an experienced Administrator looking for your next permanent role?  Then read on as we may just have the role for you here at Tarmac. 

At Tarmac, ‘who you are’ matters.  We want to get to know you.  If you share our values and are proud of a job well done, collaborative in working well with others and ambitious to make things better, then have a read of what we have on offer. 

We are currently looking for an experienced Administrator - Marine to join our Marine Team. The role is based from our Chichester offices where you will be the fundamental in supporting and organising the office environment.

Areas you may be located – Chichester, Oving, Tangmere, Westhampett, Rincton, Bognor Regis, Pagham, Selsey, East Wittering, Haying Island, Lagstone, Westbourne, Portsmouth, Waterlooville, Portchester, Gosport, Fareham, Hedge End, Southampton, Lee-on-Solent, Worthing, Littlehampton, Shoreham-by-Sea and other commutable locations.

Here at Tarmac, we are working hard to create a dynamic and inclusive environment and it’s important that our people come from a variety of different backgrounds, therefore prior technical experience isn’t always necessary for success.

Role Responsibility

You as the Administrator – Marine will be the ‘key’ person in the office, you will be efficient and provide exemplary support to the Marine Director and the Marine Leadership team.  You will be instrumental in the organisation of the office to ensure H&S standards are met and documentation is up to date, contractors are compliant, along with facilities management and security, with all of this you will also provide amazing administrative support to all within the Marine Business unit of Tarmac.

Your role will include (not exhaustive):

  • Coordinate meetings, conferences and functions as required, along with Chairing the quarterly Office Safety Meeting
  • Supporting marine teams in office and ships crew with general requests
  • Production of Crown Estate returns for royalties due and payment – 6 monthly
  • Entering all cargo tickets onto bespoke database daily and producing reports to publish on SharePoint
  • Producing weekly/month end cargo reports and send to wharves and Marine Operations Manager for review
  • Entering previous weeks tickets onto SAP on a weekly basis
  • Maintaining record of holiday/sickness of office staff
  • Collating all tickets for annual Crown Estate audit
  • Reconciliation of tCard and LVPC spend – weekly
  • Ordering of office/ship stationery supplies and office welfare supplies
  • Month End Reports – internal and external
  • Management of travel and accommodation arrangements
  • Processing of TMG invoices and recharge of monthly management fee
  • Answering phone and redirecting any relevant calls, along with monitoring the marine emails and queries
  • Credit control queries for Tarmac Marine

Due to the nature of the role, we will accept applications from candidates with a strong organisational and administrative background that are not from the marine environment

The Ideal Candidate

To succeed in the role of an Administrator - Marine the following is what we are looking for in a future colleague:

  • Strong IT and communication skills
  • Exceptional organisational and People skills, with the ability to multitask
  • Excellent team working skills with the ability to work collaboratively and cooperatively with colleagues
  • Excellent interpersonal and communication skills, including the ability to ensure effective communication with a wide range of contacts both internal and external to the business
  • Discretion and trustworthiness, along with flexibility and adaptability

Why Us

Along with the role of Administrator - Marine we additionally offer an extensive range of career development opportunities and industry-leading rewards, incentives and benefits: 

  • Bonus scheme 
  • Enhanced holiday entitlement 
  • Contributory pension scheme 
  • Access to the Tarmac Reward website with discounts on retailers, holidays, etc. 
  • Access to our Employee Assistance helpline for free and confidential advice 
  • Access to join our Employee Communities (employee networks) we currently have nine communities inc. (REACH) Religious, Ethnic, Cultural Heritage, LGBTQ+, Parents & Carers, Ability, Wellbeing, Female Voice, and Menopause
  • Training and development opportunities 

Interested? Why not click here to find out more?  Go on… are you ready to build your future? 

Tarmac is an equal-opportunity employer. We are committed to creating an inclusive work environment for all employees and actively encourage applications from all sectors of the community.

Please click on the apply button to complete your application. Occasionally we receive a large volume of applications for our roles and when this happens we sometimes bring the published closing date forward, so please apply promptly to avoid disappointment.

@Tarmac #Tarmac #TarmacCareers #marine #administration #administrator #secretary #coordinator  

Tarmac Trading Limited


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