Fleet Administrator (Maternity Cover)

Job Introduction

Do you love a varied role? Has multi-tasking become second nature to you? Are you passionate about providing a speedy, efficient service to stakeholders? This could be the role for YOU!

At Tarmac, ‘who you are’ matters.  We want to get to know you.  If you share our values and are proud of a job well done, collaborative in working well with others and ambitious to make things better, then have a read of what we have on offer.

We are currently looking for a Fleet Administrator to join our busy Fleet Team covering maternity leave, based out of the Tarmac Solihull office (working on a hybrid basis). This is a full time role that is easily accessible from Birmingham, Solihull, Acocks Green, Rubery, Digbeth, Walsall, Coventry, Tamworth, Atherstone, Nuneaton, Redditch, Bromsgrove and across the West Midlands and East Midlands.

We’re working hard to create a dynamic and inclusive environment and it’s important that our people come from a variety of different backgrounds.

Role Responsibility

Reporting to the Fleet Administration Manager, the role of Fleet Administrator will work as part of a busy team, ensuring all daily fleet tasks are completed accurately and promptly. This is across the large Company Van and Car Fleet of up to 2500 vehicles. The role of Fleet Administrator ill also be responsible for:

• First point of contact for internal and external stakeholders
• New starter vehicle allocations
• Renewal vehicle ordering
• New starter hires
• Pooled vehicle management and vehicle reallocations
• Fuel card management/ordering
• Management of fixed penalty notices, ensuring all fines are processed within the appropriate timeframe
• P11D and P46 reporting
• Accurately maintaining integrity of the car and van fleet databases, updating for additions, reallocations and terminations
• Building and maintaining excellent relationships with internal and external stakeholders
• Maintenance of supplier invoicing process
• Timely resolution of queries and issues raised, managing expectations throughout
• Strict adherence to process, policy and compliance

The Ideal Candidate

The ideal candidate for the role of Fleet Administrator will have proven experience in a similar role juggling fleet administration tasks and other company car administrative duties - perhaps you have experience working in a car leasing or hire environment? …although not essential, and you will enjoy working autonomously but also be a team player, taking pride in providing a first-class service to all stakeholders.

Suitable candidates for the role of Fleet Administrator will also

• React promptly and efficiently to queries
• Deliver a fast and efficient service to stakeholders
• Evidence superb attention to detail
• Demonstrate skills in a variety of administrative tasks and the ability to multi-task
• Confidently work under pressure, prioritising tasks with limited time constraints
• Evidence a strong customer service focus, working effectively as part of a team but also independently
• Possess excellent communication skills
• Demonstrate exceptional telephone and customer service skills
• Confidently use strong numeracy skills in particular Excel (VLOOKUP advantageous)
• Experience in Smart Sheet and SAP advantageous

Why Us

In addition to the maternity cover role of Fleet Administrator we also offer an extensive range of career development opportunities and industry-leading rewards, incentives and benefits including:

• Bonus scheme
• Enhanced holiday entitlement
• Contributory pension scheme
• Access to the Tarmac Reward website with discounts on retailers, holidays, etc.
• Access to our Employee Assistance helpline for free and confidential advice
• Access to join our Employee Communities (employee networks) we currently have nine communities inc.(REACH) Religious, Ethnic, Cultural Heritage, LGBTQ+, Parents & carers, Ability, Wellbeing, Female voice and menopause
• Training and development opportunities

Interested? Why not click here to find out more?  Go on… are you ready to build your future?

Tarmac, a CRH company, is an equal opportunity employer. We are committed to creating an inclusive work environment for all employees and actively encourage applications from all sectors of the community.

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Tarmac Trading Limited

Tarmac Trading Limited